Who we are
XLProjects Network (XLP) is owned and operated by Advanced International Networks Ltd.
Advanced International Networks, Ltd. (hereinafter “AIN”), is a private business registered in Thailand.
AIN is comprised of a group of companies offering a varied array of services and products to help logistics companies around the world to promote themselves and to do business with one another.
XLProjects Network (XLP) is a projects logistics network for professional project forwarders and break-bulk charterers. In order to manage XLP, we need to create, keep and process personal data.
AIN is committed to processing XLP data in accordance with its responsibilities under the General Data Protection Regulation (“GDPR”).
Article 5 of the GDPR requires that personal data shall be:
- processed lawfully, fairly and in a transparent manner in relation to individuals;
- collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- processed in a manner that ensures appropriate security of the personal data, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”
What personal data we collect and why we collect it
If you wish to exercise your “right to be forgotten”, you may request us to delete your data, and we will comply with that request, except in the circumstances listed lower down in this Policy.
Data stored by AIN/XLP is only accessible by direct employees or its technical support staff, all of whom are aware of the importance of data privacy and security and of their and our obligations under data protection regulations.
AIN/XLP strongly believes in protecting the privacy of all users of this website, and takes all reasonable and prudent precautions to protect our users’ personal data and information; however, the use of the internet is not entirely secure and for this reason we are not able to absolutely guarantee the security or integrity of any personal data which is transmitted from you or to you via the internet. If you believe that your data may have been misused or compromised, please advise us immediately.
Processing of personal data
The legal basis
Under the General Data Protection Regulations (GDPR) which came into force on 25th May 2018 in relation to the EU and various other countries, we are obliged to have a legal basis for the processing of personal data, which we do mainly in order to provide information to persons enquiring about joining one of AIN’s networks, or to maintain newsletter subscriptions.
One of the acceptable legal bases for the processing of personal data under the GDPR is “legitimate interests”. The Information Commissioner’s Office of the GDPR has advised that this basis for data processing is likely to be most appropriate where people’s data is used in ways they would reasonably expect and which have a minimal privacy impact (and without overriding the interests, rights or freedoms of the data subject). The Information Commissioner’s Office has also advised that “legitimate interests” may be an acceptable basis for sending emails and text messages and otherwise contacting clients and prospects.
The Commissioner’s Office has suggested a three-part test to satisfy the “legitimate interests” basis:
- Identify a legitimate interest;
- Show that the processing is necessary to achieve it – the necessity test (are there alternative ways to achieve the same result?); and
- Balance it against the individual’s interests, privacy, rights and freedoms.
With these tests in mind, AIN/XLP has reached the following conclusions:
Legitimate Interest: AIN/XLP has a legitimate interest in the growth of its business and fulfilling the broader purpose of providing a useful service to its clients and prospects.
Necessity: AIN/XLP believes that collecting the details persons contacting us, via email and other means of electronic and telephonic communication, social media, social networking sites such as LinkedIn, networking, the exchange of business cards and research within the public domain (company websites, advertisements, publications, brochures, etc.) and storing the same in a secure database is necessary for this purpose, and enables us to provide a more personalised service, and that there are no alternatives to achieve the same ends.
Balance: Looking at the above, AIN/XLP believes that the balance comes down on the side of acceptability of the data processing it undertakes. It also believes that people working in the markets covered by AIN/XLP will expect and accept that their business contact details and other information will be processed by AIN/XLP.
What information we collect and how we do it
In order to maintain good communication with clients and prospects, we obtain and process data from various channels, including personal contact or recommendation, meetings, correspondence (in writing, electronically or telephonically), social networking sites, conference attendance lists and information in the public domain. This is usually limited to names and contact details.
When visitors contact us to inquire about joining an AIN Network, or subscribe to our Newsletter, or leave a comment on one of our posts, we collect the data shown in the inquiry and newsletter subscription forms, and also the visitor’s IP address and browser user agent string to help spam detection.
Visitor comments may be checked through an automated spam detection service.
Visitors to the website can download and extract any location data from images on the website.
What we use it for and how
Your personal and corporate data is created and processed by us so that we can provide the best possible services.
We want to be able to give you the best possible service, and therefore we enter and process into our database details of your organisation and relevant contact information as well as notes of conversations, other communication and additional relevant information. We consider this to be part of our legitimate interest in the provision of AIN/XLP’s services to you.
Sharing of personal data
In the course of our business, we may share your data with other parties, as follows:
- Our technical support staff and contractors, but only as far as is required for them to carry out their duties;
- Any authorities whose laws and regulations we need to follow.
Data Retention Policy
For users that inquire about joining the AIN/XLP Network, or subscribe to our Newsletter (if any), or leave a comment on one of our posts, or leave a comment on one of our posts, we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time. Website administrators can also see and edit that information.
Unless you request us otherwise, AIN/XLP will retain your personal data for as long as we believe that you may potentially be interested in joining the XLP network.
If you inquire about joining the AIN/XLP Network, or subscribe to our Newsletter, or leave a comment on one of our posts, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you contact us again. These cookies will last for one year.
What are your rights?
You have the following rights:
- a right of access to a copy of the information comprised in your personal data;
- a right to object to processing that is likely to cause or is causing damage or distress.
- a right to prevent processing for direct marketing;
- a right to object to decisions being taken by automated means;
- a right in certain circumstances to have inaccurate personal data rectified, blocked, erased or destroyed;
- The right to withdraw consent to our retention of your data at any time (subject to particular exceptions). Particularly in the case of any sensitive information, we will need to have your initial consent, and in such case you have to give your consent freely and understand what it is that you are consenting to.
AIN/XLP is fully committed to giving those on whom data is processed the right to view that data, and ask that it be edited or removed.
If you have inquired about joining the AIN/XLP Network, or subscribed to our Newsletter you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
The only situations in which AIN/XLP will not be able to accept a request for removal will be insofar as it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, or in order to establish, exercise or defend its legal rights.
Cross-border data transfers
In addition, any personal information that you submit for publication on the website will be published on the internet and may be available around the world.
You agree to such cross-border transfers of personal information.
The XLP website may from time to time contain links to other websites. AIN/XLP is not responsible for the privacy policies or practices of any third party.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
AIN/XLP shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorized sharing of information.
When personal data is deleted this will be done safely such that the data is irrecoverable.
Appropriate back-up and disaster recovery solutions are in place.
If you do not wish to receive any marketing or other communications from us, you can withdraw your consent by advising us at any time.
Data Protection Officer
AIN/XLP’s Data Protection Officer is Miss Surasuda Bunnag, contactable as follows.
XLProjects Network (XLP)
Advanced International Networks Ltd
75/6 Richmond Building
Floor 3/B, Sukhumvit Soi 26
Sukhumvit Road, Klongton
Klongtoey, Bangkok 10110, Thailand